London, UK
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  • 16 August 2024

About the Job

As Coordinator for the Trivandi Academy you will work across a variety of projects aimed at professionalising the major events sector and positioning Trivandi as an internationally recognised thought leader.

In collaboration with the Director – Trivandi Academy, the Director of Research, Intelligence and Education, and the wider team, you will support in the high-quality delivery of our objectives through strong project co-ordination.

This new role has been created for a highly motivated, proactive, driven and dynamic graduate. We are ideally looking for someone who has studied a business-related degree or a similar subject at degree level (or equivalent) as a minimum and is looking to develop their career path within a growing and entrepreneurial business.

Based in our London office a minimum of three days per week, the focus of this role will be on supporting the team with the strategic planning, development and oversight of projects and initiatives.

To come on this journey with us, you will have a great sense of humour, be incredibly resourceful and creative, and relish a challenge. In return, we will support your development with training and opportunities to shine.

Key Responsibilities

At Trivandi all our roles are broad and flexible, but here’s a flavour of where you’ll focus your time:

Provide administrative support in the establishment of the Trivandi Academy business entity and the Trivandi Foundation.
Coordinate the planning and management of Trivandi Academy projects.
Support day-to-day business operations and project administration, including the set up and monitoring of project controls and reporting of progress.
Coordinate and facilitate team meetings, generate meeting notes and actions, and following up where required.
Support on briefing and working with stakeholders, contractors and suppliers.
Produce and maange documents such as PowerPoint decks, meeting agendas and minutes, project timelines and operating plans to a high standard.
Support on the preparation of tender responses and bid management.
Budget tracking and reporting
Coordinating internal and external staff, contractors and volunteers for projects.
On occasions, support on-site meetings and project delivery.
Systems administration of our online learning platform
Manage the registration of students on to our learning courses and provide learner support
Manage the shared inbox, responding to queries and referring questions to the wider team
If you are successful in this application we will invest in you, support, and train you to be successful, opening up a world of opportunities.

What we are looking for
The key knowledge, experience, and qualifications we are looking for include:

Educated to degree level, preferably in a business management related subject.
An appreciation of the international major events landscape.
An understanding of and demonstratable ability in project management, with proven skills in this area.
Experience of working on events projects would be an advantage.
Experience in preparing high quality outputs including written reports and presentations with excellent attention to detail.
Proficient in the use of Microsoft 365 and Office, inc. Word, Excel, PowerPoint.
The key competencies and behaviours we are looking for include:

Able to use initiative, identify opportunities, and take ownership of tasks.
A quick-learner capable of understanding and flexing to client and business needs.
First-rate organisational skills with attention to detail and a high level of accuracy.
Good oral and written communication skills with an ability to communicate at all levels in a confident and diplomatic manner.
A drive for excellence.
Excellent relationship-builder with experience of working in a team environment.
Self-motivated and resourceful, with an enthusiasm for problem-solving.
Positively represent the Trivandi brand when interacting with clients and colleagues.
Flexible and adaptable in a dynamic company.
You will also be able to travel both within the UK and overseas as required.


Accepted degree subjects
business and management studies

Tagged as: Finance, Research

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